Remember there is a three-day lag time between the bank and Peoplesoft. To request an increase in your p-card line contact CFC.Verify that only items for which you have receipts and packing slips for have been charged to your account.Statements are accessed online by registering your card with US Bank. (The organization short name is BC).Each cardholder is responsible for the monthly reconciliation of their p-card account.Very important that you tell the customer service representative that you are using a Boston College corporate card and provide them with BC’s tax exempt number ED42-103-545 (also located on the top right hand corner of your card).If orders are placed over the phone, packing slips of delivered items must be retained.All original receipts must be retained.Consult the p-card guide for restricted commodities and other policies.Submit a request to CFC for new p-cards and cancellation of lost cards Guidelines The p-card (Visa) is used just as you would use a personal credit card and expenses are charged directly to your budget. The purchasing card (p-card) is an efficient method of purchasing approved goods and services under 5k. When paying any expenses by credit card, provide paperwork showing payment made: a receipt with credit card number or a copy of the bank card statement.When using your private automobile for transportation, an accurate record of miles traveled can be obtained through Google Maps.Foreign travel receipts must be accompanied by a credit card statement showing the converted rate or, if paid in cash, a foreign exchange rate.A copy of the rate per day for the area traveled for meals paid on a per diem.The original conference badge (if applicable).Original airline boarding passes for all flight segments (not required but recommended).Original receipts for all travel expenses including, airfare, hotel and car rental, and individual expenses exceeding $25.Note that if you receive reimbursement for mileage, you can't be reimbursed for gas.Īttach the following to the travel expense report: Please ensure that source of funding is clearly indicated. Submit the travel reimbursement form and supporting documentation to CFC at 10 Stone Ave Room 102. Departments must go through BOC to attain the proper permits to protect the University. Alcohol Reimbursement Policy: No reimbursement for alcohol on campus.If you wish to have your reimbursement directly deposited into your bank account please fill out an EFT Authorization form and send it to the Accounts Payable Office.The deadline to submit expenses for the current fiscal year is May 15. All expenses must be submitted within the fiscal year that they occur or you will bear the risk of not being reimbursed (BC’s fiscal year runs from June 1st through May 31st).All names of attendees for luncheon/dinner should be clearly listed on form.Please submit itemized meal receipts or credit card statements if original receipts do not show form of payment.Original receipts must be taped to an 8.5 x 11 sheet of paper and submitted with expense form.Each luncheon meeting should also be on separate forms. For example, you should not submit an expense for a piece of software in conjunction with expenses for a luncheon meeting. An expense reimbursement form needs to be completed for each expense purpose.Business expense reimbursement requests should be submitted to the Center for Centers within one month of when the expense occurred.Receipts and expense reimbursement form should be submitted to CFC at 10 Stone Ave Room 102.
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